Personal und Innere Dienste

Corona virus: Advice and information for (business) trips

You have planned a journey

Work travel and excursions

Work travel

Work travel is permissible for urgent work reasons only. Alternatively, telephone and video conferences are to be used. As a matter of principle, the University of Tübingen does not approve work travel to countries and regions that are classified as risk areas or high-incidence areas with regard to COVID-19 by the German Foreign Office, the Federal Ministry of Health, and the Federal Ministry of the Interior, as presented by the Robert Koch Institute.

Please note that the prior approval of the President’s Office is required not for only business trips abroad, but also for conventions in external guest houses, hotels and the like. As we cannot predict the course of the pandemic, we cannot yet approve business trips for the summer semester or any time thereafter. Should you nevertheless be forced to book travel and accommodation now, please note the following:

  • Travel and accommodation must be booked in such a way that you may, if necessary, cancel free of charge. You will have to personally bear any costs incurred.
  • Submit travel requests at least four weeks in advance. It is no longer possible for the President’s Office to process them at short notice. 
  • Check that adequate medical care is available at your travel destination.

With immediate effect, all business trips abroad will be assessed in two stages (decision of the President's Office dated 16.02.2021): The request must first be brought to the Infection Prevention Planning Staff (planungsstab.infektionsschutzspam prevention@zv.uni-tuebingen.de), with explanations as to why the request cannot be postponed and cannot be carried out digitally. If the request is evaluated positively, a specific hygiene concept with risk analysis (with advice from the University Medical Service and the occupational safety department) must be created in a second step, so that final approval can then be obtained from the President's Office.

Decision of President’s Office on 09.06.2021: Additional approval of normal business trips (this decision does not apply to group trips of more than five people, for instance excursions, retreats, etc.; however see also Point 1.E.) under coronavirus conditions for planned travel within Germany and abroad, is delegated to supervisors where states that are not categorized by the Robert Koch Institute as risk areas or as ‘basic risk areas’ are involved. The review by the supervisor should clarify whether the trip is as urgent as claimed, and if so, the additional approval under coronavirus conditions in the case of such additional consents must be made subject to the proviso of full compliance with the standards of the university’s Hygiene Concept (in particular Section G.). The categorization of ‘not a risk area’ or ‘basic risk area’ must apply both at the time of approval and shortly before travel; if the categorization of the destination country worsens before departure, then the supervisor must check whether the authorization should be revoked; the supervisor shall submit doubtful cases to the President’s Office. The supervisor’s reasons for their decision if they agree that the business trip is necessary both as regards purpose and timing must be noted in writing and a copy kept by that supervisor until the safe return of the travelers, in case of any queries.

Excursions

Excursions are no longer permitted until further notice or need to be approved by the President's Office (as of 2 November 2020).

German Foreign Office website: 
https://www.auswaertiges-amt.de/de/ReiseUndSicherheit/covid-19/2296762 
German government website:
https://www.bundesregierung.de/breg-de/themen/coronavirus/corona-regelungen-1735032  
European Centre for Disease Prevention and Control: 
https://www.ecdc.europa.eu/en/cases-2019-ncov-eueea 
Robert Koch Institute website:
https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html
World Health Organisation website:
https://covid19.who.int/  
Baden-Württemberg state government website with quarantine measures for the prevention of SARS-Cov-2 (Corona-Verordnung Einreise-Quarantäne – CoronaVO EQ), required of those entering/returning:
https://www.baden-wuerttemberg.de/de/service/aktuelle-infos-zu-corona/verordnung-fuer-ein-und-rueckreisende/ 

Your journey was cancelled

Refund instead of voucher

Several transport companies have been forced to cancel their trips due to Covid-19 measures and now offer vouchers instead of refunds. On the basis of the EU Commission's communication "Interpretative Guidelines on EU passenger rights regulations in the context of the developing situation with Covid-19", vouchers do not have to be accepted as refunds. Please insist on a refund of the total amount. If you have already accepted a voucher, you should also apply for a reimbursement, as a refund in form of a voucher is not compatible with EU law and can therefore not be valid.

The German government now wants to see this regulation changed by the EU and is striving for a regulation that obliges travellers to accept a voucher instead of a refund. Since there is a possibility that this regulation will also apply retroactively, we ask you to request a refund as soon as possible.

If advance payments have been made by the University of Tübingen, the refunds from the transport companies must be returned to the University.

After returning from a journey

Entering or returning to Germany from abroad

For quarantine regulations, see the ordinance on entry and quarantine (in German) by the Ministry of Social Affairs. For further information, please refer to the State of Baden-Württemberg's FAQs for persons returning from travel

Please note: Employees who have to go into quarantine are obliged to do their work in the home office according to the regulations of the Baden-Württemberg state government, as far as this is technically and organizationally possible. Those affected should contact their superiors as soon as possible.

Advice from the public health authority

Those returning from abroad can obtain advice on medical questions from the Tübingen Health Authority. https://www.kreis-tuebingen.de/corona.html 

In case of symptoms contact your family doctor

If typical cold or flu symptoms occur, people returning from abroad should first consult their family doctor after making an appointment by telephone and referring to the previous trip. Alternatively, you can also contact the nationwide medical on-call service (phone 116117).  

Advice from the university medical service

The university medical service is also available for consultation, +49 7071 29-87092, daily 8.30-13.30 hours.

Further helpful links