Faculty of Science



Foreign-language secretary in ELISE (m/f/d, E 7 TV-L, 50%)

Faculty of Science, Department of Computer Science

Application deadline : 01.10.2020

The Department of computer science of the University of Tübingen offers a position as

Foreign-language secretary in ELISE (m/f/d, E 7 TV-L, 50%)

The employment will begin as soon as possible for a period of three years.

About us

ELLIS (European Laboratory for Learning and Intelligent Systems, https://ellis.eu) is a European AI network of excellence. It focuses on fundamental science, technical innovation and societal impact. The job opening is part of the ELISE project that has recently been established by ELLIS and is going to be funded by the EU within the ICT-48 program.

Tasks and responsibilities

You will be working with a diverse group of scientists ranging from student interns, Ph.D. recruits, Ph.D. students, Postdocs, and faculty members coming from all over the world. You will be supporting the ELLIS coordinators in all administrative matters such as: 

  • helping organize and execute PhD student recruitment events 
  • organisation of internal and external events
  • supporting students with their university registration 
  • tracking students’ academic development 
  • supporting the organization of all program-related workshops, retreats, orientation days and boot camps
  • updating the websites
  • making summaries and minutes of important meetings

Additional tasks will include coordination of appointments, processing of emails, correspondence, scheduling, expense reports, interfacing with the administration with regard to financial and personnel matters, and other institution communication, as well as routinely performing independent work in both English and German.

Our working languages are English and German, and our culture is international. You will be part of a team of several colleagues who work together to strengthen the collaboration with our partner universities and support our faculty members and doctoral scholars. 


  • You are a service-oriented person with intercultural competence, and you enjoy being a member of a diverse team
  • You should have completed your training as a foreign-language secretary in English or hold an equivalent qualification
  • A minimum level of C1 is required in written and spoken English and German, including the ability to translate documents 
  • Previous work experience in an academic or research environment would be advantageous
  • You are expected to be flexible, independent, diligent, and reliable, with a talent for organization
  • This position requires the ability to work independently across a variety of organizational structures, national and international universities, and government entities 
  • We are seeking a friendly and sociable personality who enjoys solving problems and being part of an international team.  

Our offer

We offer highly interesting, challenging and varied tasks at the interface between science and administration in a highly topical field of research. A dedicated team awaits you in an international environment with regular opportunities for further education and training. This position is limited to three years. The place of work will be Tübingen.

Your application

Your application must contain a cover letter, a curriculum vitae, and relevant certificates. Please submit your documents in a single PDF file by October 1st to elise-applicationsspam prevention@tuebingen.mpg.de

Equally qualified applicants with disabilities will be given preference. The employment will be carried out by the central administration of the University of Tübingen.