Englisches Seminar

If you are not yet familiar with alma please read the introduction on the alma startpage before continuing.

alma introduction

How to Register for Examinations in alma

We recommend that students view the video tutorial on how to register for exams in alma (available in German only)

First and Foremost:

  • Exam registration (Prüfungsanmeldung) is mandatory in order to receive credits. Students do not receive course credits by enrolling in courses. They must register for an exam linked to the course. See also the FAQ-entry. To be clear: students are welcome to attend courses out of interest without any intention of taking an exam. In such cases exam registration is not required.
  • Sudents are only be able to register during the official registration period.
  • If students fail to register for an exam the lecturer will not be able to post an assessment in alma and the student will need to apply for subsequent registration to the examination office and provide a valid reason for not having previously registered. See FAQ-entry.
  • In alma the term "examination" covers graded exams (Prüfungen) as well as ungraded exams, also referred to as academic achievements (Studienleistungen) for which a pass/fail assessment will be posted. This means that students need to register for both: for graded and ungraded exams.

Please note: in the English version of alma enrollment in courses and registration for exams are referred to as both "enrollment" or "application". In German there is the distinction between "Belegen" for courses and "Anmelden" for exams. This is helpful in order to show that these two processes are distinct. Therefore in these instructions application for exams will be referred to as "registration". 

Exam Registration Period for The Summer Term 2021
Registration begins:

7.6.2021

Registration ends: 21.7.2021
Withdrawal without Reason:

Please see the exam regulations for your study program.
For the study programs Interdisciplinary American Studies (BA) and American Studies (MA) the regulations are as follows (available in German only):

Die  Abmeldung  von  einer  schriftlichen  oder  praktischen  Prüfungsleistung  oder  der  Bachelor-Arbeit/Master-Arbeit  ohne  Angabe  von  Gründen  ist  bis  einschließlich  einen  Werktag  (ohne  Samstage)  vor  dem  ersten  Tag  der  Prüfung möglich. Bei mündlichen Prüfungsleistungen muss die Abmeldung spätestens drei Werktage (ohne Samstage) vor dem Tag des betreffenden Prüfungstermins erklärt werden.

In Review: you have enrolled in courses before the beginning of the term and you need to apply for the exam (graded or ungraded) associated with this course. The link between the course and the exam is indicated by their number. The distinction between courses and exams is clearly visible in the study planner in alma. The two types of exams are represented by two different icons. One or more examination elements constitute a module.


Please note that the examples described on the following pages are taken from the winter semester 2020. The course titles may vary, but the basic principles are consistent regardless of the specific courses.

Registration Scenarios

The following scenarios will be discussed:

  1. The course is linked to one exam in one module only (Example: IAS - Basic Module)
  2. The course is linked to more than one exam within one module (Example: IAS - Advanced Module: Themes)
  3. The course is linked to more than one module (Example: IAS - Focus Module Themes and Focus Module Research)
  4. The course is linked to the same exam but with different examination forms (Example: BEd - Advanced Module Literary Studies and Advanced Module Cultural Studies)

  You will see that it is essential that you consult the module handbook of your study program in order to find out which scenario applies to the exam you wish to register for. The scenarios listed above do not cover all possible cases, but the same basic principles will be applicable.

Changing Registration Selection and Signing out

During the official registration period students can change their registration selection or sign out of an exam as often as they like. Sign out (Abmelden) means that you wish to cancel your registration for an exam, Change the Registration (Ummelden) means that you that you sign out of the exam for one course by selecting the exam for another course.

How to Sign out

Example: you have registered for ungraded exam 104 linked to Lecture Introduction to Literary Studies but you later realize that this was a mistake and you wish to withdraw from the exam. Click on the sign off button and click on the sign off button again in the registration window. You will see underneath the sign off button an important piece of information: the expiry date of the withdrawal period. Within the official registration period you can sign in and out of exams. After the end of the official registration period, however you can still sign out within the so-called withdrawal period.  You can no longer sign in for exams or change exam registrations, however. Once you click the sign off button, you will see that the status has changed to Not enrolled and you can return to the overview screen. It will appear as if you had never registered for the exam.

See screenshots

How to Change Exam Registration

Example: you attended two Advanced Module seminars Witches in American Literature and Culture and Sonic fictions: Literature and Pop Music  and you wish to take the exam in the Sonic Fictions seminar but had previously registered for the exam in the seminar Witches in American Literature. The procedure is almost the same as above. You click on the Sign off button and you will then see the Sign off button again in the registration window next to the course which you had previously selected and a Change Selection button next to all other courses that are linked to this exam. Just click on the Change Selection button for the course you now wish to choose, i. e. Sonic Fictions. The status next to Witches will have changed to Not enrolled and the status for Sonic Fictions will have changed to admission. When you return to the overview page you will at first see no difference, but when you open exam element 612 you will see that the status admission has moved from  Witches to Sonic Fictions.

See screenshots

FAQ

For first-step FAQs see the ZDV-alma pages.

1. What is a parallel group? The term "parallel group" is an alma term for alternative sessions. These sessions may be held by different tutors and take place at different times, but do not differ in content and belong all to the same main course (seminar or lecture).
2. What is the difference between a parallel group and a course?

A parallel group is the concrete instance of a course, i. e. a parallel group contains information about the time and the location of a particular course. For example: the lecture "Introduction to Cultural Studies" takes place every semester, but may take place in a different room, at different times and with a different lecturer each term. The course content may also slighty vary. Hence: the parallel group(s) for the lecture differ each term, but the course as such (type of the course, course title, type of exam at the end of the course) does not. Every course has to have at least one parallel group, but may have more than one.

See entry "What is a parallel group".

3. I have enrolled for a course. Do I still need to register for the exam?

Yes. Courses and exams are two distinct entities. They are linked in the sense that courses are assigned to exams. This is indicated by the exam number in the name of a course group. A course may belong to more than one course group and thus be linked to more than one exam.

You have to enroll in a course in order to gain admission and you have to register for and pass an associated exam in order to receive credit for the course.

4. I have enrolled for a course in the wrong module. Can I still get the credits in the correct module? It depends, see also FAQ 5. Course enrollment and exam registration are indendent of each other. A course may be assigned to more than one module and you can register for any exam in any module to which the course is assigned, irrespective of the module in which you enrolled. However, you cannot pick and choose the module of your preference. Students cannot change module assignments.
5. I have registered for the wrong exam? Can I change my exam registration? It depends. As indicated above, a course may be linked to more than one exam in more than one module. You can register for any exam associated with a course. But: you cannot register for an exam that is not associated with the course for which you want to receive credit.
6. Can students see a list of all their exam registrations?

Yes, students can see and download a list of exam registrations (referred to as enrollments in alma).  The listing can be viewed at My Studies > Enrollments

7. I do not see an Apply-button. The official enrollment or registration period has not yet started or is already expired. The Apply-button is only visible during the enrollment and registration periods.
8. I have missed the deadline for enrollment. What can I do? Students who miss the deadline for enrollment need to contact the lecturer of the course they wish to attend.
9. I have missed the deadline for registration. What can I do?

Students who have missed the registration deadline need to write and sign an informal letter to the examination office of the faculty, asking for subsequent registration. The letter must provide a reason for not having registered on time. The letter must include the following details:

  • full name
  • matriculation number
  • study program
  • course title, name of the lecturer and the semester when the course took place
  • name of the module and number of the exam (see alma study planner)

The letter should be addressed to:

Universität Tübingen

Prüfungsamt der Philosophischen Fakultät

Keplerstr. 2

72074 Tübingen

10. If I am unable to take an exam for which I have registered, what should I do? You need to withdraw from the exam. As long as you are registered for an exam you will not be able to register for this exam in alma in a later semester. The best option is to withdraw using alma within the official registration/withdrawal period. Failing that, you will need to contact the examination office and ask to withdraw. You will have to provide a valid reason for not taking the exam and for not having withdrawn on time. Please note: as a rule it is not possible to withdraw after the exam date. In this case a failed attempt will be posted in the system.
11. When I want to register, I get a message that I am already admitted. But I have not registered in the current term.

The system remembers registrations in past semesters. You cannot register twice for the same exam. You can see the registration status for each exam in the overview of the study planner. What matters is the status that is displayed for a particular examination element on the same line as the element.

See screenshot.

If you do not intend to take the exam for which you previously registered, you must ask the examination office to de-register you. Please note: this may be recorded as failed attempt.

We strongly advise you to only register for an exam if you seriously intend to take the exam. If you are unable to take the exam you should sign out during the withdrawal period.

12. My course is not listed under the exam I wish to take. This happens when the course has not been linked to the exam that you wish to register for. In this case please contact the academic advisor (Studienfachberater) of your study program to enquire if a course credit can be acknowledged for this exam. If yes, then the lecturer of the course will have to issue a paper certificate. The student has to submit the certificate to the academic advisor to acknowledge the course work and then the certificate needs to be submitted to the examination office so that the valuation can be entered in alma.
13. I attend a course that is offered by another department and I want to take the exam and receive credits for my study program. Can I register for the exam in alma? It depends. If the course has been exported to your own study program then you will see the course in your study study planner in alma and the registration procedure is the same as explained above. If the course has not been exported, then the lecturer will need to issue a paper certificate which - in most cases - needs to be acknowledged by the academic advisor of your own study program and then submitted to the examinations office responsible for your study program.
14. When do I still need a paper certificate ("Papierschein")?

A paper cerificate will be required, if

  • you have attended a course of another department / study program and the course has not been exported to your own study program
  • you have attended a course that is not linked to the exam for which you wish to be credited.
  • if you have attended a course that you wish to be credited as a key qualification (Schlüsselqualifikation).

In all above-mentioned cases you will have to submit the paper certificate to your academic advisor to have the course achievement acknowledged as needed. With this acknowledgement you can submit the paper certificate to the examination office that is responsible for your study program.

15. I need to apply for a graded exam and an ungraded exam that both belong to the same course. Is this possible?

Yes. Students may have to complete modules that consist of a seminar with a graded exam and an ungraded element, e. g. a workgroup or a study project that belongs to the seminar. In these cases one course is linked to two exams within one module and students can (and should) register for both, the graded and the ungraded exam.

If you encounter a situation where this is technically not possible, please contact amerikanistik@uni-tuebingen.de

16. When registering for an exam, I find the display of courses confusing. Can I hide them?

Yes, you can. On the top right corner in the menu bar of the study planner you see two eye-icons that allow you to either hide lectures (=courses) or hide exams. Click on Hide lectures if you just want to see courses.