Faculty of Humanities, International research group Mantras in Religion, Media and Society in Global Southern Asia (MANTRAMS)
Application deadline: 14.10.2024
The research group MANTRAMS – Mantras in Religion, Media and Society in Global Southern Asia – at the University of Tübingen is seeking a
Project Administrative Assistant (m/f/d, E 9a TV-L, 50%)
to support the administration and management of the project limited until the 31.08.2030.
The group MANTRAMS is a young, interdisciplinary and international team of researchers conducting an ERC Synergy project. For more details on the scope and objectives of the project see here: https://uni-tuebingen.de/de/270378
In detail, the position will cover these multiple tasks:
- Coordination of all management aspects related to the project such as preparation and execution of meetings, agendas and minutes, recruitment processes, and assisting the Project PI in daily coordination.
- Organization and administration of conferences, workshops and training activities, both virtual and in-person, to be organized within the framework of the project, including travel and accommodation arrangements as needed.
- Management of the reporting obligations, timesheet and budget, working closely with the institutional Research Office.
- Implementation of ethical deliverables, risk assessment and feedback processes.
- Administering contracts and agreements.
- Drafting intermediary and final reports.
- Procuring equipment and services, from the identification of suppliers to the follow-up of orders.
- Coordinating and maintaining contact with project partners.
- Onboarding of newly hired PhD and Postdoctoral researchers.
- Assistance with maintaining and updating the research project website and social media.
- Assistance with outreach: Develop and execute dissemination and communication strategies to promote the project and its results among different audiences, both academic and non-specialized.
Desired background & competences:
- Excellent organizational and time management skills: We look for a highly-organized person with problem-solving, prioritization, and autonomous time and workflow management.
- A passion for teamwork: a collegial, communicative and collaborative person.
- Research project management experience; ideally, previous experience with ERC projects.
- High level of proficiency in English, both written and spoken, as this will be the working language in the MANTRAMS network.
- It will be an asset to have a high level of German.
- Previous experience at the University of Tübingen and familiarity with the university administrative and technical structure will be highly appreciated.
- Knowledge of the use of computer and project management tools.
Equally qualified candidates with disabilities will be given preference in the hiring process. The University of Tübingen is committed to equity and diversity and actively promotes equal opportunities.
How to apply:
Interested candidates should submit an updated CV and a brief (max 2 pages) cover letter or statement of interest to the following email below.
The reference of the specific opening to which the candidate is applying should be stated in the subject line, and the application must be received before the application deadline.
- Reference: MANTRAMS Project Administrative Assistant
- Application deadline: Monday, 14th October 2024
- Application email:
Interviews will be conducted over October and November 2024. Employment is carried out by the University’s central administration.
