In principle, all employees of the University of Tübingen and the University Hospital (UKT) are eligible for funding.

Lecturers can only be funded as staff via the Erasmus+ program if they have a contractual relationship with the university.

Emeritus professors and retired lecturers can be considered for STA mobility, but there must be a contractual relationship between the university and the participant and the insurance aspects should be clarified.

Staff mobilities are possible to any other program country or partner country (region 13 and 14), provided that the respective requirements are given and sufficient resources are available. University staff, the sending and the receiving organization must sign a mobility agreement before the mobility begins.

Staff mobility for teaching purposes (STA)

Funding for staff mobility for teaching purposes via Erasmus+ is only possible if the teaching stay takes place at a partner university and subject-specific agreements exist between the departments/institutes. Here you will find an overview of the partner universities. If the partner university is one of the European member universities of the CIVIS Alliance, a teaching stay is also possible without a subject-specific agreement.

Mobility for teaching purposes (STA) requires a teaching load of 8 teaching hours per full week (4 weeks = 4 x 8 hours). For mobilities that extend beyond one week (5 working days or 7 calendar days), the required teaching load is calculated on a pro rata basis.

Staff mobility for training purposes (STT)

Staff mobility for training purposes must be related to the professional development of staff and fulfill the requirements in terms of learning outcomes and personal development. The assessment of the connection to professional development is carried out via the approval of your business trip application.   

Possible eligible forms of training purposes are e.g. language courses, staff weeks, workshops, workshadowing. Staff mobility for training purposes can take place not only at higher education institutions, but also at public or private organizations active in the labour market or in the fields of education, training, youth, research and innovation. 

Completely passive activities such as listening to lectures, speeches or mass conferences are not eligible. 

Staff mobility for teaching and training purposes (STA combined)

Staff mobility can combine a teaching phase with a training phase and then be funded as a single teaching phase (STA). Mobility for teaching or training purposes can take place in more than one host organization in the same country and still count as a single teaching or training period.

If the teaching activity is combined with a training activity during a single stay abroad, the minimum number of teaching hours per full week (or in a shorter period of stay) is reduced to 4 hours. For mobilities lasting longer than one week (5 working days or 7 calendar days), the required teaching load is calculated on a pro rata basis.

Erasmus+ funding (STT/STA) is possible for a minimum of 2 - max. 14 consecutive days if the destination of the mobility is a program country or if it is a short blended staff mobility for teaching purposes (STA blended), i.e. the physical stay is combined with a mandatory virtual component that enables a joint online learning experience and teamwork. 

Erasmus+ funding is possible for a minimum of 5 - maximum of 14 consecutive days if the destination of the mobility is a partner country or if it is a short blended staff mobility for training purposes (STT blended), i.e. the physical stay is combined with a mandatory virtual component that enables a joint online learning experience and teamwork. 

The maximum funding period in the KA131 program line had to be limited to a maximum of 14 days (instead of 60 days, or 30 days in the case of blended mobilities) per academic year. Only the days of the physical stay count. Travel days for arrival and departure and additional travel days for Green Travel are counted separately, but must be verifiably documented. These 14 days do not have to be used in one mobility, but can be spread over a maximum of 2 mobilities within an academic year. This is the only way we can ensure that all employees will be able to benefit equally from the Erasmus+ program in the future.

In order to avoid employees having to choose between a commitment within the framework of the European University Alliance CIVIS and their own projects without reference to the CIVIS University Alliance, an additional funding budget of a maximum of 14 days per academic year is available in the KA131 program line for mobilities that have emerged from the cooperation of the Alliance (overview of offers). These 14 days do not have to be used in one mobility, but can be spread over a maximum of 2 mobilities within an academic year.

The possible total funding amount is based on the following components:

• a flat-rate funding rate for individual support for short-term physical mobility by country group
• a flat-rate travel support for standard or sustainable travel ("Green Travel") depending on the distance between Tübingen and the host institution
• additional travel days for arrival and departure if required

For details of the funding rates and additional travel days, please check our overview: Funding rates project 2024

In specific cases, an application for real costs can be submitted in exception to the regular funding rates. With a real cost application:

• Funded persons with a disability or chronic illness and funded persons with a child/children can apply for additional financial support for additional costs incurred abroad. For detailed information, please check the catalog of criteria for additional financial support (in German). Please inform yourself in time if you are in need of additional financial support. The final application must be submitted to the NA DAAD via a OneDrive folder at least 2 months before the start of the mobility.

In addition to or as an alternative to EU funding (mobile participants with a “zero grant”), staff mobilities can be financed by regional, national or other funding managed by an organization other than the National Agency (e.g. a ministry or regional authorities). EU grants can also be replaced by other funds from the EU budget (ESF, etc.). Double funding of the same activity from EU funds is not permitted (e.g. double funding of travel costs from EU funds).

Please contact the Erasmus Staff Mobility Office as early as possible so that we can check your eligibility and, if applicable, the availability of funding. In the ideal case, you have already received an invitation from a host institution that you can send to us, or you have already found a specific offer that has aroused your interest. Of course, you can also ask for general advice in advance.

Talk to your superior about your planned mobility and clarify whether the mobility is supported as a business trip. This applies in particular to staff mobility for training purposes. You can already inform the Human Resources Department about your mobility at this stage by submitting the form for secondment (A1 notification), which you can find in the download section of the Human Resources Department.

Depending on where you are traveling to, you should also make an appointment for compulsory occupational health care (travel precautions) at the occupational health ambulance.   

Please also note the general information on business trips on the pages of the Department for Business Trips, Travel Expenses, Excursions (Department VI - Human Resources and Internal Services). 

1. Register in our application portal Mobility-Online by completing the online application for a stay abroad. Depending on your planned mobility, select either the option:
   Erasmus+ staff mobility - Teaching (STA) or Erasmus+ staff mobility - Training (STT)
   
   If you are already registered in Mobility-Online, this will be recognized by the application portal as far as you enter the identical personal data that you used for your last application. 

2. Fill in your personal master data or check the accuracy and completeness of the data if you were already registered in the system. 

3. Upload your letter of invitation. The invitation letter should include details of the host institution, the period of physical mobility and the purpose of your mobility (if applicable: including teaching hours, additional virtual components).

4. Upload your approved business trip application. Please ensure that your application is also signed by your superior, the approving authority and that the field “approval” has been selected. 

5. If you have declared that you will be traveling sustainably (“Green Travel”), you will also have to submit a signed declaration of commitment to sustainable travel, which in this case will be provided for you to download from the application portal.

6. Please answer the questions about your stay in detail. Your answers are a component of the Mobility Agreement, which will be provided for you for download afterwards. In addition to the Mobility Agreement, a Grant Agreement and a form for the confirmation of the host institution (see “During your mobility”) will also provided for download. 

   Steps 3 - 6 may be completed in a parallel process. Please ensure that the data from steps 1 - 6 are accurate before printing the Mobility Agreement in order to avoid later changes of the agreements.

7. Download the Mobility Agreement and sign the document. Then send the document by e-mail to the host institution for their signature. Afterwards, send the Mobility Agreement with the 2 signatures and the Grant Agreement signed by you to staff-mobilityspam prevention@erasmus.uni-tuebingen.de . We sign the two agreements and upload the documents to Mobility-Online. As soon as your application documents have been reviewed, you will receive an automatic e-mail confirming that they are complete or a manual e-mail informing you of any documents that still need to be submitted.

   Please note that we can only sign the Grant Agreement once all documents are complete.

1. Collect all original receipts and invoices from your accommodation and the trip (flight tickets, train tickets, fuel receipts, etc.) for the travel expense report.

2. At the end of your physical mobility phase, the host institution needs to sign the Letter of Confirmation. If the confirmation contains all the required information, you can also use a template provided by the host institution instead of the template provided in Mobility-Online. 

Before the grant can be paid out: 

1. you have to complete the EU Participant Report (EU Survey) - which will be sent to you by e-mail by the EU at the end of the physical mobility - and confirm that you have submitted it in Mobility-Online within 30 days after the end of your physical mobility.

   Please check your spam folder if you do not receive an e-mail and contact us if you cannot find a message in your spam folder either.

2. you have to upload the confirmation of the host institution in Mobility-Online within 30 days after the physical mobility.

3. you have to send the travel expense invoice by internal mail to the Erasmus+ Staff Mobility office within 30 days after the physical mobility phase ends, or hand in the documents in person at the International Office (Wilhelmstraße 9).

   Please note that the travel expenses office carries out a comparative calculation in accordance with the State Travel Expenses Act (LRKG). If the travel expense allowance results in a higher reimbursement contribution, this additional amount will be reported to the LBV for taxation as a non-cash benefit.

Checklist Staff Mobilities (Programline KA131) for teaching purposes and training purposes