In principle, all employees of the University of Tübingen and the University Hospital (UKT) are eligible for funding.

Lecturers can only be funded as staff via the Erasmus+ program if they have a contractual relationship with the university.

Emeritus professors and retired lecturers can be considered for STA mobility, but there must be a contractual relationship between the university and the participant and the insurance aspects should be clarified.

Staff mobilities are possible to all Erasmus+ worldwide partner universities of the University of Tübingen, provided that the respective requirements are fulfilled, sufficient funding is still available and outgoing mobilities have not been suspended for security reasons. University staff, the sending and the receiving organization have to sign a mobility agreement before the physical part of the mobility begins.

Staff mobility for teaching purposes (STA2)

Funding for staff mobility for teaching purposes via Erasmus+ worldwide is only possible if the teaching stay takes place at a partner university and there are subject-specific agreements between the departments/institutes or an interdisciplinary agreement exists (e.g. in the case of the African partner universities of the CIVIS Alliance). Here you will find an overview of the Erasmus+ partner universities worldwide. 

A teaching mobility (STA2) requires a teaching load of 8 teaching hours per full week (for 4 weeks = 4 × 8 hours). For mobilities that extend beyond one week (5 working days or 7 calendar days), the required teaching load is calculated on a pro rata basis.

Staff mobility for training purposes (STT2)

Staff mobility for training purposes must be related to the professional development of staff and fulfill the requirements in terms of learning outcomes and personal development. The assessment of the reference to professional development is carried out via the approval of the business trip application.

Possible eligible forms of training purposes are, for example, language courses, staff weeks, workshops, workshadowing. Staff mobility for training purposes can only take place at higher education institutions that are Erasmus+ worldwide partner universities

Completely passive activities such as listening to lectures, speeches or mass conferences are not supported.

Staff mobility for teaching and training purposes (STA2 combined)

Staff mobility can take the form of a teaching phase combined with a training phase and then be funded as a teaching phase (STA2). A mobility for teaching or training purposes can take place in more than one host organization in the same country and still count as a single teaching or training phase.

If the teaching activity is combined with a training activity during a single stay abroad, the minimum number of teaching hours per full week (or in a shorter period of stay) is reduced to 4 hours. For mobilities lasting longer than one week (5 working days or 7 calendar days), the required teaching hours are calculated on a pro rata basis.

Erasmus+ funding for teaching purposes (STA2) or for training purposes (STT2) is possible for a minimum of 5 to a maximum of 60 consecutive days.

If the physical stay is combined with a mandatory virtual component that enables a joint online learning experience and teamwork (short term blended mobilities), then in the case of a mobility for

• training purposes (STT2), Erasmus+ funding is possible for a minimum of 5 and a maximum of 30 consecutive days.
• teaching purposes (STA2), Erasmus+ funding is possible for a minimum of 5 to a maximum of 60 consecutive days.

The possible total funding amount is based on the following components:

• a flat-rate funding rate for individual support for short-term physical mobility by country group
• a flat-rate travel support for standard or sustainable travel ("Green Travel") depending on the distance between Tübingen and the host institution
• additional travel days for arrival and departure if required

For details of the funding rates and additional travel days, please check our overview:
Funding rates project 2022 & 2023
Funding rates project 2024

In specific cases, an application for real costs can be submitted in exception to the regular funding rates. With a real cost application:

• Funded persons with a disability or chronic illness and funded persons with a child/children can apply for additional financial support for additional costs incurred abroad. For detailed information, please check the catalog of criteria for additional financial support (in German). Please inform yourself in time if you are in need of additional financial support. The final application must be submitted to the NA DAAD via a OneDrive folder at least 2 months before the start of the mobility.

Real cost applications can only be approved if no other party – such as the employer – covers these expenses. Please also refer to the internal email sent on May 5, 2025: It states that employees with children may apply for support from the employer for international business trips through the Equity-Care team.

As an alternative to EU funding (mobile participants with a “zero grant”), staff mobilities can be financed by regional, national or other funding managed by an organization other than the National Agency (e.g. a ministry or regional authorities). EU grants can also be replaced by other funds from the EU budget (ESF, etc.). Double funding of the same activity from EU funds is not permitted (e.g. double funding of travel costs from EU funds).

Erasmus+ worldwide staff mobilities are only possible after a prior nomination at a partner university. Depending on the partner university, nomination takes place either in the department or at the International Office. You can find the relevant contact in the overview of partner universities. You will receive the link to the Mobility-Online application portal by e-mail after you have been nominated.

Talk to your superior about your planned mobility and clarify whether the mobility is supported as a business trip. This applies in particular to staff mobility for training purposes. You can already inform the Human Resources Department about your mobility at this stage by submitting the form for secondment (A1 notification), which you can find in the download section of the Human Resources Department.

Depending on where you are traveling to, you should also make an appointment for compulsory occupational health care (travel precautions) at the occupational health ambulance.   

Please also note the general information on business trips on the pages of the Department for Business Trips, Travel Expenses, Excursions (Department VI - Human Resources and Internal Services). 

1. You have received the link to the application portal from us, then register in  Mobility-Online by completing the online application for a stay abroad.
   
   If you are already registered in Mobility-Online, this will be recognized by the application portal as far as you enter the identical personal data that you used for your last application. 

2. Fill in your personal master data or check the accuracy and completeness of the data if you were already registered in the system. 

3. Upload your letter of invitation. The invitation letter should include details of the host institution, the period of physical mobility and the purpose of your mobility (if applicable: including teaching hours, additional virtual components).

4. Upload your approved business trip application. Please ensure that your application is also signed by your superior, the approving authority and that the field “approval” has been selected. 

5. If you have declared that you will be traveling sustainably (“Green Travel”), you will also have to submit a signed declaration of commitment to sustainable travel, which in this case will be provided for you to download from the application portal.

6. Please answer the questions about your stay in detail. Your answers are a component of the Mobility Agreement, which will be provided for you for download afterwards. In addition to the Mobility Agreement, a Grant Agreement and a form for the confirmation of the host institution (see “During your mobility”) will also provided for download. 

   Steps 3 - 6 may be completed in a parallel process. Please ensure that the data from steps 1 - 6 are accurate before printing the Mobility Agreement in order to avoid later changes of the agreements.

7. Download the Mobility Agreement and sign the document. Then send the document by e-mail to the host institution for their signature. Afterwards, send the Mobility Agreement with the 2 signatures and the Grant Agreement signed by you to staff-mobilityspam prevention@erasmus.uni-tuebingen.de . We sign the two agreements and upload the documents to Mobility-Online. As soon as your application documents have been reviewed, you will receive an automatic e-mail confirming that they are complete or a manual e-mail informing you of any documents that still need to be submitted.

   Please note that we can only sign the Grant Agreement once all documents are complete.

1. Collect all original receipts and invoices from your accommodation and the trip (flight tickets, train tickets, fuel receipts, etc.) for the travel expense report.

2. At the end of your physical mobility phase, the host institution needs to sign the Letter of Confirmation. If the confirmation contains all the required information, you can also use a template provided by the host institution instead of the template provided in Mobility-Online. 

Before the grant can be paid out: 

1. you have to complete and digitally submit the EU Participant Report (EU Survey) within 30 days after the end of your mobility. The EU Participant Report (EU Survey) will be sent to you by e-mail by the EU Commission at the last day of your mobility. 

   Please check your spam folder if you do not receive an e-mail and contact us if you cannot find a message in your spam folder either.

2. you have to upload the confirmation of the host institution in Mobility-Online within 30 days after the physical mobility.

3. you have to send the travel expense report - together with the collected original receipts and the approved business travel form in original - by internal mail to the International Office (Dez. V.1 Lauterwasser) within 30 days after the end of your mobility, or hand in the documents in person at the International Office (Wilhelmstraße 9).

   Please note that the travel expenses office carries out a comparative calculation in accordance with the State Travel Expenses Act (LRKG). If the travel expense allowance results in a higher reimbursement contribution, this additional amount will be reported to the LBV for taxation as a non-cash benefit.

Please also fill out the Tübingen Lecturer Report and give us feedback on your stay.

Checklist Staff Mobilities (Programline KA171) for teaching purposes and training purposes