Uni-Tübingen

Privacy Policy of the Praxisportal at the Eberhard Karls University of Tübingen

Dear website visitor,

Thank you for visiting our website!

By means of this data protection declaration we would like to inform you in the following about the data processing of your personal data (hereinafter referred to as "data") resulting from the visit or use of functions of our web pages.

We ask you to read this data protection declaration carefully before you continue to visit our websites or use the functions contained on the websites.

By visiting our websites, you agree to the processing and use of your data as described below.

Our data protection declaration is only valid for our websites.

Data protection and data security

The protection of your privacy is an important concern for us. To protect your data, the University of Tübingen takes a variety of technical and organisational measures to effectively prevent unauthorised access and disclosure, manipulation, loss and unauthorised deletion.

The measures we take are subject to constant updating. We are guided by legal requirements, best practice approaches and technical developments.

In the following, we would like to inform you about the type, scope and purpose of the collection, processing and use of your data by the University of Tübingen, as far as this results from visiting or using the functions of our websites.
Responsible for this data protection declaration and this website
Praxis&Beruf - Philipp Brugger, Katrin Dela Fonte, Barbara Jaeger,
Nauklerstrasse 47, 72074 Tübingen
e-mail: praxisportalspam prevention@uni-tuebingen.de
Phone: +49 70 71 29-78199
Contact person for data protection at the responsible person

Data protection officer
Geschwister-Scholl-Platz, 72074 Tübingen
e-mail: datenschutzspam prevention@uni-tuebingen.de
Phone: +49 70 71 29-0

Scope of data collection, processing and use

As a matter of principle, we pursue the goal of limiting the collection, processing and use of personal data during your visit to our websites to the minimum necessary. We also only collect the data that we absolutely need to fulfil the purpose.

Likewise, we do not knowingly collect personal data from minors (= persons under 18 years of age). In cases in which we discover that personal data has been made available to us by minors, we delete this data immediately. We recommend that legal guardians pay attention to the Internet activities of minors in their care.

Personal data
According to Art. 4 DSGVO, personal data are all information relating to an identified or identifiable natural person. This includes, for example, information such as first and last name, address, e-mail address, telephone or mobile telephone number, but usually also the IP address.

Purpose of the data processing

If you voluntarily provide us with your data for the purposes listed below, we will process and use this data exclusively for the purposes for which you have provided your data. This includes the following purposes:

All target groups - answering feedback requests:

By clicking on the feedback button you have the possibility to send us anonymous feedback on your experience of using the Praxisportal. Optionally, you can also enter an e-mail address there. If you make use of this option, we may contact you to further specify your feedback.

Target group students - Registration and use of the Praxisportal:

For registration we use the Shibboleth-IdP Single Sign-On of the University of Tübingen. Your user name and password are checked centrally by the Centre for Data Processing at the University of Tübingen and are not stored on our servers. Via Shibboleth-IdP your name as well as your student e-mail address of the University of Tuebingen will be transmitted to us after the first login, which we store in our database. In addition, you have to enter your faculty and department at the first login. We store this data to increase the relevance of the search results for you. We also store the time when you first logged in to the Praxisportal as well as the time of your last login for our internal usage statistics. Your search queries are processed by an external service provider (Algolia SAS, 55 Rue d'Amsterdam, 75008 Paris, France). The queries are only passed on to this service provider in a completely anonymous form. Once a search has been confirmed and the search results transmitted, it is not possible for us or any third party (Algolia) to assign a search query to an individual user. Likewise, we do not record which users call up which job advertisements

Target group students - sending e-mails for search subscriptions and for information purposes:

If you create automatic notifications of new job advertisements (search subscriptions), we use your student e-mail address to send you new job advertisement at the desired intervals according to the search criteria you have selected. Search subscriptions are not publicly visible, but we can view them and assign them to individual student accounts. You can view, edit, deactivate or permanently delete your search subscriptions at any time under the menu item "My profile". Furthermore, we occasionally use your stored e-mail address to inform you about updates of the Praxisportal and offers for career entry or to contact you about possible technical problems.

Target group employers - operation of an organizational profile:

A prerequisite for the publication of job advertisements in the Praxisportal is the creation of an organization profile which can be viewed by logged-in student users. This profile consists of a description of the organization and an optional logo. To register, a contact person with business address, telephone number and e-mail address must also be provided. This contact information is not publicly available by default, but can optionally be made available to logged-in student users at your request. In any case, it is visible to authorized employees of the University of Tübingen and can be used to contact you under certain circumstances (see below).

Target group employers - registering with an organization profile and publishing job advertisements:

To register an employer account in the Praxisportal, we ask for your name and an official e-mail address and store these together with your membership of an organization profile in our database. We also store the time when you first registered on the Praxisportal as well as the time of your last registration for our internal usage statistics. Your self-chosen password for login is not stored in plain text on our servers, but encrypted with a hash function.

When creating a job advertisement, it is possible, but not obligatory, that you name an additional contact person for the advertisement with address, telephone and/or e-mail address. This data, as well as all data contained in the job advertisement text provided by you and, if applicable, an additional PDF document, will be stored by us and transmitted to the external service provider Algolia (Algolia SAS, 55 Rue d'Amsterdam, 75008 Paris, France) for indexing. Algolia processes these data solely for the purpose of providing suitable search results for students (Algolia Privacy Policy, Section 9: www.algolia.com/policies/privacy). We also store all data on calls for job advertisements on our servers beyond the publication period - but for a maximum of 10 years - in order to offer you an archive of past job advertisements and for our internal statistics.

Target group employers - communication by e-mail or telephone:

We use the contact data from the company profiles, user accounts and job advertisements for communication via e-mail and telephone. We will contact you, for example, if you have any queries regarding the quality guidelines of the Praxisportal, missing or unclear information on individual advertisements or if you have technical problems. Shortly before the end of the publication period of an advertisement, we will send you an automatically generated note to the e-mail address of the user accounts with which the advertisement was posted. In addition, if an organization profile remains inactive for a longer period of time (approx. 12 months), we will send an e-mail reminder to the contact person specified in the organization profile and/or one or more user accounts linked to the organization profile. Furthermore, we will inform you about current innovations in the Praxisportal or contact you with an offer of cooperation, or within the framework of career path events that aim to provide career orientation for our students. If it is necessary for the smooth operation of a company profile on the Praxisportal (e.g. to find lost login data), we will pass on saved names and e-mail addresses to third parties, but only to other representatives of the same employer.

Cookies

The website of the Praxisportal at the Eberhard Karls University of Tübingen uses so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our service more user-friendly, effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.

The following cookies are set:

  • Server cookies for the use of the website: They are automatically deleted at the end of your visit (so-called "session cookies")
  • Google Cookies: According to Google policy - See www.google.com/intl/de/policies/privacy

 You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or generally, and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of our website may be limited.

Cookies help us

  • to identify the frequency of visits to the website areas
  • to recognize the preferences of our website visitors and to be able to design the websites accordingly
  • to facilitate the navigation on our websites and thus to increase the user-friendliness of our websites
  • to store information for a certain period of time and to identify the computer of the website visitors as soon as they return to our websites. This makes it possible, for example, to use the settings you previously selected so that you do not have to make the settings again (e.g. language settings, log-in information).
Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, in the event that IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area in advance. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: Link

Improvement of our online presence

To improve the design and content of our websites, the functions of our online presence and the user-friendliness of our websites, we collect, process and use the following data:

  • IP address of the computer calling up the website
  • Date and time of the call of the pages
  • URL path of the requested page/file and desired access method
  • Access status of the Web server (e.g. file transferred, file not found)
  • Amount of data transmitted
  • Information about the software used for access (usually browser type and version, operating system of the calling computer)
  • URL from which the page/file was called

The Eberhard Karls University of Tübingen uses the stored access protocol data to identify and track unauthorized access attempts and access to the website.

The server log files are stored for a period of 14 days and then deleted. For the purpose of optimizing the website, the stored access protocol data is evaluated in anonymized form.

With this data persons are then no longer identifiable.

We collect, process and use this data exclusively for the previously mentioned statistical and non-commercial purposes in anonymized or pseudonymized form, so that no conclusions can be drawn about your person.

Linked websites

Our websites have links to external websites. We have no influence on the contents of these websites and therefore accept no responsibility or liability for the permissibility, accuracy, presentation and completeness of the contents published, displayed or retrievable there.

We hereby inform you that when you access these external websites, your IP address may be logged by the respective website operator.

When you leave our websites, we recommend that you check the data protection declarations of the external website operators before you call up the websites or use the functions there.

Transmission or transfer of your data

As a matter of principle, your data collected, processed or used by us will not be transferred to third parties or passed on to our business partners without your express consent, unless this:

  • is necessary for the processing of our contractually guaranteed services.
  • becomes necessary to enforce our claims.
  • is legitimized by a legal permission or we are legally obliged to pass on the data.
  • is necessary for the purposes of criminal prosecution, for averting danger or for the protection of our websites.
  • is necessary for the enforcement of the rights of third parties or within the scope of the legal obligations to provide information or a court order to provide the information.
Right of access to information

Visitors to our website have the right, in accordance with Art. 15 DSGVO, to receive information about your personal data processed at the University of Tübingen on request, at any time and free of charge. The scope of the information is defined in Art. 15 DSGVO.

Please send your request for information by e-mail to the following address (datenschutz[at]uni-tuebingen.de) or by mail to University of Tübingen, Data Protection Officer, Geschwister-Scholl-Platz, 72074 Tübingen.

Right to rectify your data

In accordance with Art. 16 DSGVO, you have the right to request that data concerning you be corrected or completed if it is incorrect or incomplete. We will examine such requests and in justified cases take the necessary measures.

Right to deletion and blocking of your data

In accordance with Art. 17 DSGVO you have the right to have your data deleted.

The data stored by us about you will be destroyed or deleted in accordance with data protection regulations if

  • the legal retention periods have expired, or
  • the collection or processing is or was unlawful, or
  • the data are no longer necessary for the purposes for which they were collected, or
  • if you have revoked your consent to processing and use
  • provided that you object to the processing of your data in accordance with Art. 21 DSGVO and that there are no overriding legitimate reasons for the processing.

We would like to inform you that a complete deletion will only be carried out after the expiry of the corresponding periods of the tax and commercial law regulations. Until the expiry of these periods and until final deletion, your data will be blocked accordingly and not processed by us.

Right to limit data processing

In accordance with Art. 18 DSGVO, you have the right to demand that we limit the processing of your data in the cases and to the extent specified in Art. 18 DSGVO. We will examine such requests and in justified cases take the necessary measures.

Right to data transferability

In accordance with Art. 20 DSGVO, you have the right to receive your data processed by us in a structured, common and machine-readable format. At your express request, we will transmit your data to the bodies clearly designated by you, insofar as we are technically able to do so and this is permitted under data protection law.

Right of revocation and objection

You have the right to revoke your consent to the collection, processing and use of your data for the future at any time and without stating reasons and free of charge, or to object to the processing of your data in accordance with Art. 21 DSGVO. Please send your revocation of your consent or objection by e-mail to the following address (datenschutz[at]uni-tuebingen.de) or by mail to University of Tübingen, Data Protection Officer, Geschwister-Scholl-Platz, 72074 Tübingen.

Right of appeal to a supervisory authority

According to article 14 in conjunction with Art. 77 DSGVO you have the right to appeal to a supervisory authority for data protection if you believe that the processing of your data violates the DSGVO. The competent supervisory authority is the Ministry of Science, Research and Art of Baden-Württemberg.

Right to an effective legal remedy against the person responsible

In accordance with Art. 79 of the DSGVO, you have the right to an effective legal remedy if you believe that your aforementioned rights have been violated as a result of processing of your data by us or by a processor commissioned by us that does not comply with the requirements of the DSGVO.

Liability and right to compensation

In accordance with Art. 82 of the DSGVO, you are entitled to claim damages from us or from the processors commissioned by us if you have suffered material or immaterial damage as a result of a violation of the DSGVO.

Amendment of the privacy policy

This data protection declaration will be updated with effect for the future in the event of new legal requirements or significant changes to the functional scope of our websites. We therefore recommend that you read our data protection declaration at regular intervals.

Last modification (English version): 21.07.2020

***** Please note that this is an analogous translation. The German version of the privacy policy is legally binding.*****