Arrival in Tübingen and Studying

• 600€ damage deposit (if not payed online earlier), your rent contract and some cash for the first couple of days
• Your national ID-card or Passport which needs to be valid for the whole duration of your stay
• If necessary a student visa
• Valid health insurance proof

1. If you have a confirmation for a room in the official student dormitories: Appointment with the dormitory administration of the Studierendenwerk, Fichtenweg 5, 72076 Tübingen
   • Deposit slip and making an appointment with the janitor
   • Meeting with the janitor: Handing over the room keys and moving into the room / Confirmation of residence (Wohnungsgeberbestätigung) for registration at the Citizens' Office Tübingen (Bürgeramt)
      
2. Registration with the Incoming Team, International Office, Wilhelmstr 9, 72074 Tübingen: Please book an appointment in advance in  our portal
   • Official check-in with document pickup of student ID / login data for the university databases
   • Information for the first days in Tübingen
   • Signing of arrival forms, if necessary:
     • for Erasmus and CIVIS students (not Erasmus worldwide): Confirmation of the Certificate of Arrival / Attendance, which is usually requested by the home university
     • for Overseas students: only very rarely an arrival form has to be confirmed
     • We confirmed arrival dates up to a maximum of 5 days in the past
        
3. Registration with the Bürgeramt at the city of Tübingen: Within 2 weeks after your arrival in Tübingen you have to register at the citizen's office (Bürgeramt) of Tübingen as a local resident:
   • Appointment booking at the Bürgeramt & Guide How to make an appointment at the Bürgeramt with information in case no appointment is available within the next 2 weeks after arrival.
   • You will need to bring your passport / ID card (visa, if applicable) and the confirmation of residence (Wohnungsgeberbestätigung) from the janitor in the dormitory / your landlord to the appointment.
      
4. Students from outside the EU who entered Germany without a visa: You must apply for your residence permit at the Foreigners Office of the City of Tübingen within 90 days of entering Germany - you can, however, apply for the residence permit only after your registration with the city (No.3).
   • Apply for the residence permit online and submit the necessary documents at: https://formulare.tuebingen.de/frontend-server/form/provide/155
   • When your application has been checked, the Foreigners' Office will contact you for an in person appointment and inform about the next steps.
   • It will take some weeks to issue your residence permit
   • Information on the proof of financing and accepted documents
   • More information at https://www.tuebingen.de/verwaltung/verfahren#/E/elektronischen_aufenthaltstitel_eat_beantragen  and https://www.tuebingen.de/verwaltung/verfahren#aufenthaltserlaubnis_fuer_studierende_aus_staaten_ausserhalb_eu_ewr_beantragen

During the arrival period (mid March - April / mid Sept - Oct.), the Incoming Team offers daily office hours except on Wednesdays. You will receive your documents, useful information for the first time in Tübingen and can ask any questions you may have.

In the two Orientation Weeks (start in the week prior to the lecture begin) numerous welcome events and information meetings for new international and German students take place around the University. The special offers for new international students include:

• The Welcome Event for New Exchange Students organized by the Incoming Team at the begin of the orientation weeks: We will introduce you to the academic offers and non-academic life (study information, advisory services, social activites, sports classes etc). You will be invited to this event by e-mail.
   
• The Advisory Course takes place during the first week of the orientation weeks. The course is specially designed for new international students (degree seeking & exchange students) and includes a campus tour, introductory events based on your study fields and social activites where you can easily meet new people. It is run by experienced students of Tübingen University. The registration is online.
   
• The Intro-Week of StudIT also offers a very good opportunity to get to know Tübingen better and to meet fellow students. The offer includes e.g. a city rally, pub crawl, hiking and a closing party. The Intro-Week usually takes place in the second week of the orientation weeks and is offered by the StudIT Team. You will be invited by e-mail.

Exact dates of these offerings for each semester in our Academic Calendar.

The Starting Your Studies brochure provides information on the introductory events, general information (student initiatives and offers) as well as orientation events at the various departments.

The University of Tübingen offers extra support for (exchange) students with learning difficulties, disabilities and chronic illnesses:

• The university's general counselling Service for students with a disability or (chronic) illness provides individual support and a special buddy program. You can also request at this counselling unit the so-called Nachteilsausgleich, which means disadvantage compensation: if students need e.g. more time in exams or require certain aids in their studies etc due to their illness or disability, the "disadvantage compensation" helps to adapt the study conditions to your individual needs. The earlier you submit your request for the "disadvantage compensation", the better!
  Application for the disadvantage compensation for exchange students and detailed information
   
• The Incoming Team offers extra support for exchange students with disabilities or (chronic) illnesses, too. We assist e.g. with solving issues related to your specific status as exchange student and other, often administrative challenges. Please do not hesitate to contact us before or during your stay at incomingspam prevention@zv.uni-tuebingen.de. All information will be treated confidentially.
   If you wish and agree, we are happy to contact on your behalf our colleagues from the Service for students with a disability or (chronic) illness and inform them about the addtitional support you need.

If you become ill or find yourself in a dangerous or difficult situation (physical or psychological), there are various points of contact for you: from special counseling units at the university or the city to doctors or hospitals.

• Our Emergency & Medical Services Guide informs about the most important contacts and explains what to consider when seeing a doctor in Germany.
• An illustrated health dictionary from the German Student Union illustrates important vocabulary for visiting the doctor and explains the basics of emergency and illness in German and Englisch.
• The General Student Counseling Service outlines further mental health support services for both crisis situations and preemptive health management for students.

The Incoming Team (incomingspam prevention@uni-tuebingen.de), other members of the International Office and further departments at Tübingen University are also available for an initial consultation. Do not hesitate to contact us: The counselling is confidential.

On our website Courses for Exchange Students you find detailled information about the course offer at Tübingen University. Please note the access restrictions for study fields of the science or medical faculty.

Our many academic advisors will help you plan your studies and select appropriate courses - contact them in good time:  See academic advisors for an overview of the departmental advisors and websites for international exchange students. Please also consider the important aspects for your course choice on the course information page.

Erasmus / CIVIS students must specify In the Learning Agreement the courses they wish to take. They will receive the Learning Agreement form from their home university.
Students coming to Tübingen on an overseas exchange program may need to fill out a similar offical study form, which they receive from their home university.

The academic advisors at Tübingen University will sign your Learning Agreemet or official study form. The International Office is not authorized to sign these documents.

The academic advisors are also responsible for signing the Learning Agreement During Mobility / Changes to the Learning Agreement of the Erasmus / CIVIS students.

The regular exam registration period takes place 2 months after the semester start:

• Winter semester:     1st Monday in December – mid-January 
• Summer semester:  1st Monday in June – mid-July

The exact dates will be announced for each semester in an information e-mail by the Incoming Team with further instructions.

You need to register for exams either directly in ALMA or via the special exam registration form for exchange students: Details on the  website for exam registration of exchange students by the Central Examination Office.
All exchange students will also receive an information e-mail with further instructions by the Incoming Team.

Exams typically take plase during the final week of the lecture period and extend into the initial 2-3 weeks of the lecture-free period. However, specific exam schedules vary across departments or faculties. For precise details, please consult your academic advisor and/or the lecturers of your courses.

If you are required to write one or more term papers, this usually takes place during the lecture-free period (semester break). Occasionally, the grades for the paper or the entire course may be received only at the beginning of the next semester.

If you are admitted for two semesters, you have to re-enroll during the re-enrollment period for the second semester. Please follow these steps:

1. The student administration sends an e-mail to your student e-mail adress concerning re-enrollment, do not miss it
2. You need to pay the semester contribution of 96,80€ within the re-enrollment period, see below
3. Your need to state your matriculation number on the payment form for the 96,80€, so the payment can be matched with your ALMA account easily

After successful re-enrollment, the enrollment certificate for the next semester can be downloaded from the ALMA portal.

Re-enrollment period is:

• June 01 to August 15 for the winter semester (delayed re-enrollment with 10€ fine possible by September 30)
• January 15 to February 15 for the summer semester (delayed re-enrollment with 10€ fine possible by March 31)

 At the start of the next semester, you need to renew the validity print on your student ID card at one of the terminals, e.g. in the main library next to the lockers.
For further details see the website for re-enrollment of the student administration.

If you would like to extend your stay at Tübingen University, this must be confirmed by

• the administration for outgoing students of your home university and
• the academic advisor of your study field at Tübingen University

via email to the Incoming Team (incomingspam prevention@zv.uni-tuebingen.de). If your home university provides an extension form as an alternative, please send it signed by

•  your home university
• the academic advisor of your study field at Tübingen University
• yourself if necessary

via  e-mail to incomingspam prevention@zv.uni-tuebingen.de . If you are an overseas or an Erasmus worldwide student the coordinator of the International Office Tübingen has to agree, too.

Once the necessary confirmations have been received, the Incoming Team will extend your stay within the given deadlines. You will receive an extension letter with information on re-enrollment for the following semester.

Deadlines and information about the dormitory spot

Extensions for the summer semester

• will be processed from December onwards
• Dec 31: Deadline for complete extension applications with a good chance of extending your dormitory spot (i.e. all confirmations must be received by the Incoming Team by 31/12.; the final decision will be made in mid-January after the end of the Christmas break)
• Feb 01: final deadline for complete extension requests (dormitory spot: low chances)
• Extensions for a 3rd semester (rarely possible for students from overseas): very low chances of extending your dormitory spot

Extensions for the winter semester

• will be processed from June onwards
• June 30: Deadline for complete extension applications with a good chance of extending your dormitory spot (i.e. all confirmations must be received by the Incoming Team by 30/6.; the final decision will be made begin of July)
• Aug 01: final deadline for complete extension requests (dormitory spot: low chances)
• Extensions for a 3rd semester (rarely possible for students from overseas): very low chances of extending your dormitory spot

Please note that in case of an extension you have to re-enroll at the University of Tübingen, i.e. you have to pay the semester fee of 96,80€ again for the following semester. The student administration sends an e-mail to your student email adress, please check it.